Confusion often arises when processing move-outs following the death of a sole tenant. To ensure compliance with HUD requirements and prevent subsidy overpayments, follow these key guidelines.

Key Rule:
HUD requires subsidy to end on the earlier of:

• 14 days after the tenant’s date of death, or
• The date the unit is vacated.

Important Details:
If the move-out date is more than 14 days after death, record the actual date, but note:

• Subsidy is only payable through the 14th day after death.
• Any subsidy paid beyond that period must be returned to HUD.

Example Scenario:

• Date of death: 5/1/25
• Family vacated unit: 5/31/25
• Subsidy ends: 5/15/25

Critical Reminder:

• Do not submit Terminations for sole tenant deaths.
• Process these only as Move-Outs (MO) in TRACS.
• Following this procedure ensures compliance and prevents incorrect subsidy claims.

Access detailed HUD guidance and free training resources on the CMS website to ensure your voucher submissions align with current PBCA requirements.